Passport Assistance

New Application • Renewal • Lost

Authentication Visa Assistance


Get certified copies of birth, marriage, death, and CENOMAR. Red Ribbon authentication also available.

Get Authenticated


We are here to help you with all your tourist Visa needs.

Get Visa Assistance

  • Bureau of Immigration
  • Department of Foreign Affairs
  • Southern Sky Travel & Tours is accredited by the Bureau of Immigration (BID) and the Department of Foreign Affairs (DFA).

Document Requirements




IMPORTANT: PLEASE CONTACT US FOR THE MOST CURRENT UP-TO-DATE REQUIREMENTS.

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New Passport Application

Processing Time

  • Regular: *20-25 Working days after personal appearance at DFA.
  • Rush: *10-15 Working days after personal appearance at DFA.
  • *Working days and prices may vary per branch.

General Requirements

  • Personal appearance.
  • Confirmed appointment.
  • Birth Certificate (BC) in Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA) or Certified True Copy (CTC) of BC issued by the Local Civil Registrar (LCR) and duly authenticated by PSA. Transcribed Birth Certificate from the LCR is required when entries in PSA Birth Certificate are blurred or unreadable. (Report of Birth duly authenticated by PSA if born abroad)
  • No need to submit a passport size photo.
  • Valid picture IDs and supporting documents to prove identity.

PSA Birth Certificate

Birth Certificate (BC) in Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA) or Certified True Copy (CTC) of BC issued by the Local Civil Registrar duly authenticated by PSA depending on the PSA signatory.


Select your category below:

IN CASE OF NO BIRTH RECORD

If born in or after 1950 (January 1, 1950 or after):

  • Apply for the delayed registration of birth at the local civil registry office located at the place of birth of applicant.

  • Submit authenticated Birth Certificate from PSA and supporting public document/s upon the discretion of the processor or Consular Officer, with correct date and place of birth (i.e. Form 137, Voter’s Registration Record, Baptismal Certificate with readable dry seal or National Commission on Muslim Filipinos (NCMF) / Office on Muslim Affairs (OMA) Certificate with photo and readable dry seal for Muslim applicants).
If born before 1950 and below (December 31, 1949 and below):

  • Certificate of Non-Availability of Record from PSA.

  • Notarized Joint Birth Affidavit of Two Disinterested Persons.

  • Any public document/s with correct full name, date and place of birth (i.e. Baptismal Certificate with readable dry seal or NCMF / OMA Certificate with photo and readable dry seal for Muslim applicants).

FOR MARRIED WOMEN

  • Marriage Contract (MC) in Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA) or original and photocopy of the Certified True Copy (CTC) of MC issued by the Local Civil Registrar (LCR) and duly authenticated by PSA. Transcribed Marriage Contract from the LCR is required when entries in PSA Marriage Contract are blurred or unreadable.

  • Report of Marriage duly authenticated by PSA if married abroad.

FOR SPOUSE OF FOREIGN NATIONAL

  • Marriage Contract (MC) in Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA) or original and photocopy of the Certified True Copy (CTC) of MC issued by the Local Civil Registrar (LCR) and duly authenticated by PSA. Transcribed Marriage Contract from the LCR is required when entries in PSA Marriage Contract are blurred or unreadable.

  • Report of Marriage duly authenticated by PSA if married abroad.

  • Original and photocopy of Commission of Filipino Overseas (CFO) Guidance and Counseling Certificate of Attendance (required for first time applicants or renewal of passport to be used for the first time the surname of the husband).

ALIENS WHO ACQUIRED FILIPINO CITIZENSHIP OR APPLICANTS WITH FOREIGN-SOUNDING FAMILY NAMES (E.G. LIM, CHO, SY, LEE, SAMADI, SINGH, ETC.)

  • Bureau of Immigration Identification Certificate.

  • Certificate of Naturalization.

  • Election of Filipino Citizenship / Oath of Allegiance.

  • If necessary,
    • Marriage Certificate of parents (duly authenticated by PSA).
    • PSA Birth Certificate of applicant’s brother or sister.

APPLICANTS WHO AVAILED OF DUAL CITIZENSHIP OR ELECTION OF PHILIPPINE CITIZENSHIP UNDER RA 9225

  • Identification Certificate

  • Oath of Allegiance

  • Order of Approval

  • Report of Birth (for those born abroad)

FOR MINOR APPLICANTS (BELOW 18 YEARS OLD)

General Requirements:

  • Confirmed appointment (except for 1 year old and below).

  • Personal appearance of the minor applicant.

  • Personal appearance of either parent (if minor is a legitimate child) / of mother (if minor is an illegitimate child).

  • Original Birth Certificate of minor in Security Paper issued by PSA or Certified True Copy of Birth Certificate issued by the Local Civil Registrar and duly authenticated by PSA. Transcribed Birth Certificate from the LCR is required when entries in PSA Birth Certificate are blurred or unreadable. Report of Birth duly authenticated by PSA is required if minor was born abroad.

  • Document of identity with photo, if minor is 8-17 years old (for first time and renewal applicant) such as School ID or Form 137 with readable dry seal.

    • For minor applicants who never attended school, a Notarized Affidavit of Explanation executed by either parent (if minor is a legitimate child) / by mother (if minor is an illegitimate child) detailing the reasons why the child is not in school, is required.
  • Marriage Certificate of minor’s parents duly authenticated by PSA.

  • Notarized Affidavit of Support and Consent to travel from either parent (if minor is a legitimate child) / from mother (if minor is an illegitimate child).

  • Original and photocopy of valid passport of the person traveling with the minor.

  • Photocopy of valid passport of either parent (if minor is a legitimate child) / of mother (if minor is an illegitimate child) or identification documents (Please refer to List of Acceptable IDs).

  • Additional Requirements:

    If minor is not traveling with either parent or alone

  • Personal appearance of the mother is required if minor applicant is an illegitimate child.

  • Affidavit of Support and Consent (ASC) executed by either parent indicating the name of the traveling companion and relationship to the minor. If minor will be traveling alone, ASC must be executed by either parent, stating that his/her child will be traveling alone. If minor is illegitimate, mother should execute the ASC.

  • Original and photocopy of DSWD Clearance.

    • There is no need to secure a DSWD Clearance if the minor traveling abroad has parents who are in the Foreign Service or living abroad or are immigrants, provided he / she is holding a valid pass such as a dependent’s visa / pass / identification card or permanent resident visa / pass / identification card which serves as proof that he / she is living with parents abroad.

    If both parents are abroad

  • Affidavit of Support and Consent (ASC) executed by either parent indicating the name of the traveling companion (authenticated by the nearest Philippine Embassy or Consulate General). If minor is illegitimate, mother should execute the ASC.

  • Special Power of Attorney (SPA) with an attached photocopy of either parent’s valid passport (authenticated by the nearest Philippine Embassy or Consulate General) authorizing a representative in assisting the child to apply for a passport. If minor is illegitimate, mother should execute the SPA.

  • Original and photocopy of DSWD Clearance.

    • There is no need to secure a DSWD Clearance if the minor traveling abroad has parents who are in the Foreign Service or living abroad or are immigrants, provided he / she is holding a valid pass such as a dependent’s visa / pass / identification card or permanent resident visa / pass / identification card which serves as proof that he / she is living with parents abroad.
  • Proper ID of the duly authorized representative (Please refer to List of Acceptable IDs).

  • If minor is legitimated by subsequent marriage of parents:

  • Authenticated Birth Certificate from PSA must include annotation regarding new status as legitimated and the full name of the child.

  • If minor is illegitimate but acknowledged by father:

  • Birth Certificate from PSA reflecting surname of father with Affidavit of Acknowledgement and Consent to use the surname of father.

  • Foundling:

  • Certificate of foundling authenticated by PSA.

  • DSWD Clearance.

  • Passport of the person who found the applicant.

  • Letter of authority or endorsement from DSWD for the issuance of passport.

  • Orphaned minor applicant:

  • Authenticated Death Certificates of parents from PSA.

  • Court order awarding guardianship of the orphaned minor applicant or substitute parental authority under Article 214 & 216 of the Family Code.

  • DSWD Clearance.

  • Abandoned minor applicant:

  • Court order awarding guardianship of the abandoned minor applicant or substitute parental authority.

  • DSWD Travel Clearance.

  • Legally adopted:

  • Original and Certified True Copy (CTC) of PSA Birth Certificate before adoption.

  • Original and Certified True Copy (CTC) of the PSA amended Birth Certificate after adoption.

  • Certified True Copy (CTC) of the Court Decision or Order on Adoption and Certificate of Finality.

  • DSWD clearance for minor applicant, if traveling with the person other than the adopting parents.

    • In case the applicant is for adoption by foreign parents:

    • Certified True Copy of the Court Decree of Abandonment of Child.

    • PSA Death Certificate of the child’s parents or the Deed of Voluntary Commitment executed after the birth of the child.

    • Endorsement of child to the Intercountry Adoption Board by the DSWD.

    • Authenticated Birth or Foundling Certificate.

    • Minor applicant whose parents are annulled / divorced:

    • Court order awarding guardianship of the minor applicant or substitute parental authority.

    • DSWD Travel Clearance.

    • PSA Marriage Certificate with annotation on nullity or annulment decree.

    Minor applicant whose mother is likewise a minor:

  • Personal appearance of mother and maternal grandparent/s.

  • PSA Birth Certificate of minor applicant and mother.

  • Affidavit of Support and Consent executed by the maternal grandparent/s indicating the name of the traveling companion.

  • DSWD Clearance if minor will be traveling with the person other than the maternal grandparent/s.

  • Proof of identity of mother and maternal grandparent/s (Please refer to List of Acceptable IDs).

FOR MUSLIM APPLICANTS (SAME GENERAL REQUIREMENTS STATED ABOVE)

    For late registered Muslim applicants:

  • Certificate of Tribal Affiliation from the National Commission on Muslim Filipinos (NCMF).

  • For converts who would like to use their Muslim name:

  • Annotated Birth Certificate (BC) in Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA) bearing the Muslim name.

  • National Commission on Muslim Filipinos (NCMF) or Office on Muslim Affairs (OMA) Certificate of Conversion.

  • If applicant is a DOST Scholar (same general requirements stated above):

  • Secure a certification or clearance from DOST.


Passport Renewal

Processing Time

  • Regular: *20-25 Working days after personal appearance at DFA.
  • Rush: *10-15 Working days after personal appearance at DFA.
  • *Working days and prices may vary per branch.

General Requirements

  • Personal appearance.
  • Confirmed appointment.
  • No need to submit a passport size photo.
  • Most recent expiring or expired passport.
  • Valid picture IDs and supporting documents to prove identity.

Additional Requirements

Brown Passport or passports issued prior to 01 May 1995:

  • Bring original brown passport and photocopy of passport pages 1,2,3,4 and last page.
  • Confirmed appointment.
  • Birth Certificate (BC) in Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA) or Certified True Copy (CTC) of BC issued by the Local Civil Registrar (LCR) and duly authenticated by PSA, to determine complete middle name. Transcribed Birth Certificate from the LCR is required when entries in PSA Birth Certificate are blurred or unreadable.
  • Report of Birth duly authenticated by PSA if born abroad.
Green Passport or passports issued after 01 May 1995:

  • Bring original green passport and photocopy of first and last page of passport.
Machine Readable Passport (MRP) issued in the year 2007:

  • Bring original passport and photocopy of first and last page of passport.
  • Birth Certificate (BC) in Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA) or Certified True Copy (CTC) of BC issued by the Local Civil Registrar (LCR) to determine complete place of birth. Transcribed Birth Certificate from the LCR is required when entries in PSA Birth Certificate are blurred or unreadable.
  • Old cancelled passport may also be presented in the absence of an PSA Birth Certificate.
Electronic Passport (E-passport)

  • Bring original e-passport and photocopy of first (data page) and last page of passport.

Select your category below:

FOR MARRIED WOMEN WHO WOULD LIKE TO USE THEIR MARRIED SURNAME

  • Marriage Contract (MC) in Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA) or Certified True Copy (CTC) of MC issued by the Local Civil Registrar (LCR) and duly authenticated by PSA. Transcribed Marriage Contract from the LCR is required when entries in PSA Marriage Contract are blurred or unreadable.

  • Report of Marriage duly authenticated by PSA if married abroad.

FOR SPOUSE OF FOREIGN NATIONAL WHO WOULD LIKE TO USE THEIR MARRIED SURNAME

  • Marriage Contract (MC) in Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA) or Certified True Copy (CTC) of MC issued by the Local Civil Registrar (LCR) and duly authenticated by PSA. Transcribed Marriage Contract from the LCR is required when entries in PSA Marriage Contract are blurred or unreadable.

  • Report of Marriage duly authenticated by PSA if married abroad.

  • Original and photocopy of Commission of Filipino Overseas (CFO) Guidance and Counseling. Certificate of Attendance (required for first time applicants or renewal of passport to be used for the first time the surname of the husband).

FOR MARRIED WOMEN WHO WOULD LIKE TO REVERT TO THEIR MAIDEN NAME

  • Birth Certificate (BC) in Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA) or Certified True Copy (CTC) of BC issued by the Local Civil Registrar (LCR) and duly authenticated by PSA. Transcribed Birth Certificate from the LCR is required when entries in PSA Birth Certificate are blurred or unreadable.

  • Report of Birth duly authenticated by PSA if born abroad.

  • Original and photocopy of Commission of Filipino Overseas (CFO) Guidance and Counseling. Certificate of Attendance (required for first time applicants or renewal of passport to be used for the first time the surname of the husband).

  • If already widowed: Death Certificate in Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA) of the deceased husband.

  • If marriage is annulled: Certified True Copy (CTC) of annotated PSA Marriage Contract and Court Order effecting the annulment.

  • If divorced: Certified True Copy (CTC) of the Divorce Decree duly authenticated by the Philippine Embassy or Consulate where the divorce was obtained or by the concerned foreign diplomatic or consular mission in the Philippines. Original and CTC of Philippine Court recognition of foreign divorce decree must also be present and the PSA Marriage Contract with the annotation of the Divorce Decree.

FOR MINOR APPLICANTS

  • Requirements for first time minor applicants are still prescribed, in addition to the passport of minor.

ALIENS WHO ACQUIRED FILIPINO CITIZENSHIP OR APPLICANTS WITH FOREIGN-SOUNDING FAMILY NAMES (E.G. LIM, CHO, SY, LEE, SAMADI, SINGH, ETC.)

  • Bureau of Immigration Identification Certificate.

  • Certificate of Naturalization.

  • Election of Filipino Citizenship / Oath of Allegiance.

  • If necessary,

    • Marriage Certificate of parents (duly authenticated by PSA).

    • PSA Birth Certificate of applicant or applicant’s brother or sister.

APPLICANTS WHO AVAILED OF DUAL CITIZENSHIP OR ELECTION OF PHILIPPINE CITIZENSHIP UNDER RA 9225

  • Identification Certificate.
  • Oath of Allegiance.
  • Order of Approval.
  • Report of Birth (for those born abroad).

FOR MUSLIM APPLICANTS

  • Same general requirements stated above.
For converts who would like to use their Muslim name:

  • Annotated Birth Certificate (BC) in Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA) bearing the Muslim name.

  • National Commission on Muslim Filipinos (NCMF) or Office on Muslim Affairs (OMA) Certificate of Conversion.
If applicant is a DOST Scholar

  • Secure a certification or clearance from DOST.

Lost Passport

Processing Time

  • *15-20 Working days after personal appearance at DFA.
  • *Working days and prices may vary per branch.

General Requirements

  • Personal appearance.
  • Confirmed appointment.
  • Birth Certificate (BC) in Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA) or Certified True Copy (CTC) of BC issued by the Local Civil Registrar (LCR) and duly authenticated by PSA. Transcribed Birth Certificate from the LCR is required when entries in PSA Birth Certificate are blurred or unreadable. (Report of Birth duly authenticated by PSA if born abroad)
  • No need to submit a passport size photo.
  • Valid picture IDs and supporting documents to prove identity.

Additional Requirements

Select your category below:

IN CASE PASSPORT WAS LOST AND CANNOT BE FOUND

  • Submit Notarized Affidavit of Loss (with detailed explanation on when, where and how passport got lost).

  • If the lost passport is still valid, submit Police Report.

  • Photocopy of first page of lost passport (if available).
Please take note that there will be a 15-day clearing period prior to the processing of application for replacement of a lost valid passport.

IN CASE PASSPORT WAS ALREADY DECLARED LOST BY THE APPLICANT BUT EVENTUALLY WAS FOUND AND RETURNED TO HIM/HER

  • Submit Notarized Affidavit of Retrieval (with detailed explanation on when, where and how passport was found).

  • Original and photocopy of first and last page of passport.

IN CASE OF MUTILATED OR DAMAGED PASSPORTS

  • Submit Notarized Affidavit of Mutilation (with detailed explanation on when, where and how passport got mutilated or damaged).

  • Original and photocopy of first and last page of mutilated or damaged passport.

IN CASE APPLICANT WAS ISSUED A TRAVEL DOCUMENT

  • Original Travel Document.

  • Submit Notarized Affidavit of Explanation Regarding Issuance of Travel Document (with detailed explanation on when, where and why applicant was issued a travel document).

  • Original and photocopy of first and last page of cancelled passport (if passport is still in the possession of the applicant).





How To Apply

To apply, simply come to the Southern Sky branch nearest you and request for the appropriate application form. Our Liaison Officer will happily assist you in filling out the form, answer your questions, and ensure that your application is complete.

Your requested document will be ready for pickup from our office as soon as the processing time is complete.
Passports

Other services you might need

ACCEPTABLE IDS (At least 1 of the following)

Government-issued picture IDs such as the following:

Other acceptable picture IDs such as the following:

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LIST OF SUPPORTING DOCUMENTS (At least 3 of the following):

Old documents issued at least one year prior to date of application that show correct name, date and place of birth, picture and signature of applicant such as the following:

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